Getting annoyed with rising printing costs?

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This is a completely free service, with no obligation to go with any of the suppliers we suggest. We simply want to help businesses find the most cost-effective copier deals!

The cost of a photocopier can differ greatly depending on various factors, including print size, speed, capacity, and additional features. It’s important to carefully evaluate the price when selecting a copier for purchase.

More affordable models typically only support A4 paper for both printing and copying, while higher-end models offer the ability to print on different paper sizes. If you’re looking to save on costs, you might also consider buying remanufactured copiers, which are typically priced lower than brand-new units.

There are several benefits to purchasing a photocopier:

• Full ownership of the machine
• A one-time payment for the entire cost
• Greater flexibility, as you can sell or dispose of the copier whenever needed

However, there are also some drawbacks to consider when buying a photocopier outright:

• High initial investment
• The copier’s value declines over time, so reselling it may not recover the full cost.
• Responsibility for maintenance and repairs falls on you, meaning you may need to arrange and pay for separate services to handle these needs.

This is a hard question to answer as it depends on your unique requirements. The definition of the “best” photocopier can vary based on the specific technology and features it offers. For instance, one model might excel in output speed but only support A4 printing. This would be ideal if you require fast printing in A4 size, but not suitable if you need the ability to print on various paper sizes.

When selecting the right copier, it’s important to prioritise the features that matter most to your needs, such as print quality, speed, warm-up time, volume capacity, and connectivity options.

There are a variety of photocopiers on the market, each one with its own unique features and benefits. Photocopiers also have many different purchase options, such as rent, lease or buying outright, something you’d need to consider before deciding on a photocopier.

Below are some key questions you should ask yourself before choosing a photocopier:

• How many devices do you need?
• How much paper do you currently use?
• Would you want to print in colour or just black and white?
• What size paper will you be printing on? Just A4 or a range of sizes?
• Do you need any additional features such as scanning, emailing, faxing or secure printing?

Purchasing a photocopier outright can be a significant financial burden, and many people may not have the funds available to make such a large upfront payment. As an alternative, many opt to lease or rent a copier, which allows them to spread the cost over time with manageable monthly payments. This approach often provides the added benefit of the ability to upgrade to a newer model during the lease term, offering greater flexibility.

Leasing or renting a photocopier allows businesses to access the latest and most suitable equipment for their needs without the need for a substantial initial investment.

Benefits of leasing/renting a photocopier:

• Payments are spread over time, making it easier to budget
• No large initial payment is required
• Flexibility to upgrade the copier during the lease term at no extra cost
• Access to the newest models without a significant upfront payment

Drawbacks of leasing/renting a photocopier:

• Long-term financial commitment with ongoing payments
• Regular monthly or quarterly payments are required
• The copier is not owned outright, so you don’t build equity in the machine

Leasing a device usually involves paying a set amount each month or every quarter for a set period of time. This is the leasing period, which, usually, lasts between one and five years. Often when the leasing period is up, you can choose to buy your machine outright or upgrade it.

Renting, however, usually means getting a device on a monthly rolling contract.

When acquiring a photocopier, it’s important to think about the ongoing maintenance requirements. Do you have the resources to handle this in-house, or will you need external support? Many suppliers offer maintenance agreements along with the copier, where they take care of the machine’s upkeep and provide the necessary supplies.

A typical service or maintenance agreement for a photocopier includes:

• Supplying toner, ink, and other consumables
• Routine servicing and maintenance of the copier
• Repair and troubleshooting services
• Additional support as needed

Usually, a supplier will include the installation costs as standard, but it is worth checking this with a potential supplier before choosing them as there could be an additional cost.

A lot of suppliers will provide training on the device as standard when they install it. But it is always best to check with your supplier before agreeing to anything. If you need training on a machine, ask a supplier before you sign anything if they can provide training for you and your team, and they’ll be able to tell you what options are available training-wise.

Leasing a photocopier is a tax-deductible business expense, so it can reduce your tax bill. Purchasing a copier outright is also tax-deductible at 40% in the first year and 25% in the second year, so it’s worth weighing up which option is most beneficial for your business.