Skip to content
If your office copier or printer has become outdated, lacks the latest technology, or can no longer keep up with your growing business needs, it’s time to consider investing in new office equipment. Whatever the reason for the upgrade, introducing a modern copier to your workplace can be a game-changer. New devices come equipped with advanced features that improve efficiency, enhance document security, reduce downtime, and boost energy efficiency, making them a valuable addition to any office.
However, with so many options available, selecting the right copier for your office can be a daunting task. To help you make an informed decision, here are some key factors to consider:
1.Assessing your available space
Before selecting an office copier or printer, evaluate the space you have available. For many small and medium-sized businesses, space is limited, and large multifunction printers (MFPs) can take up a significant amount of room. Identify an ideal location for your new copier—somewhere accessible for the employees who will use it. Choose a device that fits comfortably within your workspace without disrupting foot traffic or day-to-day operations.
2. Colour vs. Monochrome
Another important consideration is whether you need a colour or monochrome (black-and-white) copier. While most offices prefer the option of colour printing, it’s essential to weigh this choice against your budget. Colour copiers are generally more expensive and require four toner cartridges (black, cyan, yellow, and magenta), making them more costly to maintain. On the other hand, monochrome copiers only require black toner and are often sufficient for everyday office tasks. If your printing is primarily for internal use, a monochrome copier could meet your needs without exceeding your budget.
3. Inkjet vs. Laser
Deciding between an inkjet or a laser copier is another key decision. Inkjet devices are ideal for smaller businesses with low printing volumes. They have a lower upfront cost, produce high-quality images and graphics, and occupy minimal space. However, if your business has high-volume printing needs, a laser copier is the better choice. Laser devices are designed for speed and efficiency, making them ideal for large organisations with significant print demands.
4. Paper handling and capacity
Consider your office’s paper-handling needs. If you’ll be printing a high volume of documents, choose a copier with a large paper capacity to minimise the frequency of refilling paper trays. Additionally, think about the type and size of documents you’ll be producing. For standard-sized documents (A4 or 8.5″ x 11″), a basic copier will suffice. If you need to print larger materials, such as posters or technical drawings, opt for an A3 copier that accommodates paper sizes up to 11″ x 17″.
5. Additional features and finishings
Determine whether your office needs a copier for basic tasks like printing, copying, and scanning, or if advanced features are necessary. Some modern copiers come with capabilities like stapling, hole punching, and booklet creation. Understanding your specific requirements will help you choose a device that meets your needs without overpaying for unnecessary features.
Simplify the process with Which Copier
Finding the right copier doesn’t have to be time-consuming. At Which Copier, we take the hassle out of your search. Simply provide us with your details, and within seconds, we’ll match you with the best value providers. Our service saves you the effort of researching and obtaining multiple quotes, allowing you to focus on choosing the perfect copier for your business.
Take the first step toward upgrading your office equipment today. Let us help you find the ideal copier to enhance your workplace efficiency and productivity.
Simply fill in the form to tell us your requirements and you will receive a quote in minutes!